| Managing records or documents is a key task in every | | | | records, respectively.Document imaging is the latest |
| business. It involves identifying, classifying, storing, | | | | technologies used today in order to capture, store and |
| circulating and disposing of documents among others. | | | | manage documents that are scanned. Scanning |
| Each of these activities involves multifarious, minor | | | | documents prove to be more beneficial, as it reduces |
| tasks that are often time consuming and costly. This is | | | | time spent for the collection of data, and it reduces the |
| not such a problem these days though because | | | | size of data files as well. Compared to the scanned |
| computers and other technologies are available to | | | | images, the electronic documents stored using earlier |
| make managing of documents easier, less expensive | | | | technology or computer program are prone to |
| and more convenient.Generally, transferring of data | | | | changes that require tracking and security |
| into a machine-readable form (so that they can be | | | | authorization.Transforming the data into document |
| stored electronically) is referred to as data entry. The | | | | imaging is called data conversion. For an |
| most familiar way of doing it is by typing. Today, data | | | | average-sized company, it can be done simply with |
| entry includes other methods such as scanning | | | | the use of a scanning machine. A typical scanner can |
| documents and speech recognition.The first computer | | | | manage to scan twenty-page document in a minute, |
| program used to track stored documents and other | | | | but a high-speed scanner can do the job faster.For |
| records is the Document Management System (DMS). | | | | larger companies with a considerably high volume of |
| Today however, document Management is being used | | | | documents that need to be stored, document imaging |
| to differentiate imaging from records management | | | | company can be the best solution. These companies |
| focused on capturing images and managing of | | | | provide fast and affordable data conversion services. |